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Template Naming:

Version 7.0.10 and higher supports template naming.
To change how your templates should be named follow the steps below.
* You must be using VStype for this option to be available

1. Click Settings from the toolbar.
2. Select Options.
3. Select the word proccessor tab
4. at the template file name drop down box select the field names you would like to use as your template name.

For example to use a template name with worktype and account fields seperated by a hyphen you would select
<>-<>.doc in the template name field.
* Note: you must manually type in the Hypen and the .doc extension at the end of the file name.

VoiceScribe Typing Module Documentation:

VoiceScribe Typing Module for Word (VS Type) provides an interface between Word and VoiceScribe. When a job is selected in VoiceScribe, VS Type brings up the corresponding document in Word automatically. If the document does not exist, VS Type will create it. VS Type can use templates to create the document or it can bring up a blank document and load some demographic information into this new document. A template is simply a Word document. You create it by using Word and saving it as a .doc file. Templates should be saved into the Template folder in your VoiceScribe folder. If you accepted the Setup defaults, this folder is C:\Program Files\VoiceScribe\Template. If this folder does not exist, you can create it using Windows Explorer.

How VS Type Determines Which Template To Use

VS Type will look for a template named .doc. This data is part of the job demographics and is generally set by the dictator (or it is set for the dictator by the dictation recorder). If you are receiving work type 6 and want to use a template, you would name your template 6.doc. If VS Type receives a job with work type 6, it will look in the Template folder for 6.doc. If it finds it, VS Type creates a new document based on the template – it basically copies the template document. If 6.doc is not found, VS Type creates a new document and puts some demographic data in this new document without any formatting.

If you want to break down the work types a bit further, you can create folders in the Template folder for each dictator, named with the Dictator ID. If you have a template specific to Dictator ID 41, create a folder named 41. VS Type will look there first for a matching .doc file.

To summarize, VS Type does the following when it needs to create a new document:

1) Look in the Template\ folder for a file named .doc. If it finds a file with this name, it makes a copy of the file and loads it into Word.

2) If no matching template is found in Step 1, VS Type looks in the Template folder for a file named .doc. If it finds a file with this name, it makes a copy of the file and loads it into Word.

3) If no matching template is found in Step 1 or Step 2, VS Type creates a blank document and loads some non-formatted demographic information into the new document.

Note that if you receive a job with work type 6 for dictator 41, and the file 6.doc exists in both Template\41 and Template, VS Type will use the first one that it looks for (Step 1 above). In this case the Tempate\41\6.doc would be copied and loaded into Word.

Automatically Loading Demographic Data Into Your Template

Once a template document is found, copied, and loaded into Word, VS Type will try to load the demographic data for the current job into your template by using Word Bookmarks. For each bookmark defined in a template, VS Type sees if it matches a standard field name. If it does, the data associated with that field is placed at the bookmark location. If the bookmark does not have a standard name, VS Type will try to match it with a field from the Additional Info section of the .txt file. Not all .txt files will have this section, which is typically populated by VoiceWare Server via Additional Information Queries. .Txt file entries are .ini-style pairs. The left-hand side is the field name, followed by an equals sign, and then the data for the field. For example, PatientSSN=000224444 could be a line in the Additional Info section of the .txt file. If there were a bookmark named PatientSSN, the data 000224444 would be placed at that bookmark location.

The following fields are standard:

1) PatientName

2) PatientID

3) JobNumber

4) DoctorID

5) DoctorName

6) DateDictated

7) CurrentDate

8) LocationCode

9) LocationName

10) Department

11) DepartmentName

12) WorkType

13) WorkTypeName

14) Account

15) AccountName

16) UserField1

17) UserField2

18) UserField3

UserField4

*****Note to add a bookmark in more than one place in the document you must follow the bookmark name with a _1 and above

Example:

Doctorname This is the first Bookmark

Doctorname_1 This is the second Bookmark

DoctorName_2 This is the Third Bookmark

You can use up to _99 on the Bookmarks

Date Formatting in VSType:

Version 3.0.30 and higher of VSType lets you create and apply formats to the data fields.

To create a format:
1) Click the Settings toolbar icon in VS Type
2) Click New in the Bookmark Field Formats section
3) Type the name of the format - it should be one word using characters only - and click OK
4) Type the format itself. Formats are described below

To apply the format to a bookmark field:
1) Rename/insert bookmark by appending _fmt to the bookmark name. For example, if you created a Bookmark Field Format called FullDate and you wanted the FullDate format applied to the DateDictated field, you would create a bookmark named DateDictated_fmtFullDate.

Date and time formats:
m - month (1-12)
mmm - abbreviated month in string format (Nov, Dec, etc.)
mmmm - full month in string format (November, December, etc.)
d - day of month (1-31)
yy - 2 digit year
yyyy - 4 digit year
h - hour (0-23 unless ampm specified, then (1-12))
n - minute
s - second
ampm - if specified hour will be (1-12) and either AM or PM will be added to the date

A/P or a/p to show only the A or P in the AM/PM fields A/P show A or P a/p shows a or p

Note: to add a leading zero to the fields above, repeat the format character. If the date is November 4, 2005, format mm/dd/yyyy would produce 11/04/2005 and format m/d/yyyy would produce 11/4/2005.